A Data Management Plan will be a living document that will present the status of the project’s reflections on data management. Purpose of the document is to provide detailed information on the informed consent procedures that will be implemented regarding the collection, storage and protection of personal data that might be collected in the activities of stakeholder engagement throughout the project. The Plan will take into consideration the different methods used and purposes used for data collection and provide partners to ensure the legal compliance.

Executive summary

This document (deliverable D7.5) describes the SESA project Data Management Plan (DMP), which outlines how data will be handled during the project lifetime. The data collection, sharing and storing process is described in this document, following a methodology aligned with the H2020 guidelines on data management. The document describes how collected data will be managed in the demonstration projects. Data security and personal data protection security are outlined in this deliverable. The deliverable also touches on how data generated in this project will comply with the FAIR approach (findable, accessible, interoperable, re-usable). In addition to this deliverable, more details on the data gathering will be included in other relevant documents to be prepared by the project.

This document will present a detailed risk management plan acknowledging the probability of occurrence of identified risks or the emergence of new one establishing avoidance and mitigation actions. The plan, periodically reassessed and discussed with the Steering Group, will include an adequate measurement method of progress (risk indicators) as well as the “acceptability level” of each risk. The risks analysis will be based on the traditional “level of impact x probability of occurrence” approaches (scale 1-5).

Executive summary

This deliverable describes the SESA project’s approach to mitigating foreseen and unforeseen risks that may hinder the smooth implementation of project actions and stifle the delivery of objectives. The SESA project involves a modular living lab demonstration action in Kenya, 4 validation demonstration projects in Morocco, Ghana, Malawi, and South Africa, and 4 replication demonstration projects in Namibia, Rwanda, Tanzania and Nigeria.

Taking into account the level of innovations in the demonstration actions as well as the high number of partners involved in the implementation activities, the project and its partners acknowledge the possibility of some uncertain events or situations from within and outside the project posing threats to the smooth implementation of actions which could eventually negatively affect project aims.

The project consortium therefore sees it quite important to set up a continuous risk management process in order to follow the probability of occurrence of any identified uncertainties or risks and ascertain their level of impacts so as to design appropriate mitigation measures. This document therefore presents the roles and responsibilities of project partners for risk management, the risk management procedure which includes risk identification, risk analysis, response planning, and risk monitoring and controlling.

The document also provides an initial list of potential risks foreseen and offers mitigation measures to be performed and monitored throughout the project. It is noteworthy that the risk management process in the SESA project will be continuously carried out throughout the project such that at any given stage of the project where a potential event, situation or condition, for that matter any risk, could negatively affect project success, the necessary action would be taken to avoid or minimise any such effects that may arise.

A sound and coherent strategy will be delivered to ensure an effective outreach, exploitation, dissemination and communication of the project and its wide impact. The document will include information about the visual identity of the project considering also the country specificities, identifies relevant channels and set an appropriate timeline that will also secure the engagement of all project partners and their networks. The document will be further updated to include the inputs received and adjust the strategy as needed to guarantee its success.

Executive summary

This document sets out the communication, dissemination and exploitation strategy for SESA. The strategy identifies opportunities for public outreach and engagement throughout the project and plans appropriate activities related to the different work packages of the project. This is a dynamic document that will be updated on a regular basis to respond to new developments and opportunities during the implementation process of the project.

This document is structured as follows:

• Chapter 2 presents the communication and marketing methodology adopted by the project to ensure it attracts, engages with and retains SESA audiences (national and local governments, industry, SMEs and startups, energy providers and energy authorities, financing institutions, research and innovation community and civil society). It provides the tools to support all partners in promoting the SESA project, engaging stakeholders and disseminating the results.
• Chapter 3 offers an overview of target audiences, tools, channels, and activities. SESA channel mix is introduced, consisting of a dynamic newsroom section and social media content, influencer/ PR outreach, as well as in-person marketing.
• Chapter 4 presents the communication channels, tools and activities.
• Chapter 5 outlines the communication plan, the project partners’ responsibilities, and overall delivery timeline. 
• Chapter 6 addresses SESA exploitation strategy