Executive summary

This document explains how SESA will ensure that the project is compliant with European Commission Ethics Requirements (General – GEN)

Executive summary

This document explains how SESA will ensure that the project is compliant with European Commission Ethics Requirements (Non-EU Countries – NEC)

Executive summary

This document explains how SESA will ensure that the project is compliant with European Commission Ethics Requirements (Processing of Personal Data – POPD)

Executive summary

The SESA (Smart Energy Solutions for Africa) project is a collaboration between the European Union and nine African countries (Kenya, Ghana, South Africa, Malawi, Morocco, Namibia, Tanzania, Rwanda, and Nigeria) that focuses on enhancing energy access through innovative and scalable solutions. To support the wider adoption of successful implementation of such energy solutions across the continent, SESA evaluates the impacts of the energy solutions in the project’s demonstration and validation sites. For this purpose, data is collected.

This report covers D1.4: Data Collection Plan (DCP). The SESA project emphasises primary data collection carried out in-situ, complemented with secondary data. The Evaluation Framework and the Data Collection Plan outline the systematic approach to data management ensuring data integrity and access.

The DCP defines the processes and procedures related to the actual collection feeding into the repository environment described in D1.5: Data storage Repository Plan (DRP). All project partners are expected to adhere to the defined procedures for data generation, handling, and storage, ensuring fit-for-purpose data quality as well as compliance with platform design and sensitive data requirements. Data collection supports the creation of content for the SESA Toolbox, enabling the sharing of project insights, and data related to the Evaluation Framework which facilitates impact assessments across demonstration and validation sites. The securely managed SESA Repository comprises three environments:

1. Evaluation and assessments (E&A) repository:

The purpose is to hold all data that may be needed for analyses and (impact) assessments within the scope of the Evaluation Framework, such as the adopted energy solutions, business models and financing, capacity building, environmental and social impact.

2. Sign-off portal:

This repository holds all content that will be uploaded to the SESA toolbox. The content consists of documents and files which will be published on the SESA toolbox website, and includes the metadata needed to fill the website.

3. Back-end toolbox:

This repository is the actual back-end of the publicly accessible toolbox website. All its data will be sourced from the ‘Sign-off Portal Repository’ and is therefore only accessed by WP1 partners responsible for the online Toolbox.

Executive Summary:

The Project Management Plan (PMP) for the Smart Energy Solutions for Africa (SESA) provides an overview of all the management structure and articulates the responsibilities at the role/partner level in order to ensure the production of high-quality results in line with the project plan as described in the Grant Agreement.

The document is divided into four main sections: the first one details who the different bodies of the project are, from decision level bodies to the nomination of the different Work Packages (WP) and Task Leaders (TL), including their specific role within the SESA project. The second section includes the Work Plan Structure, including the Gantt chart, together with a Work Breakdown structure, the schedule of the different deliverables and milestones, all together indicating the responsible partners agreed for each. The third section defines all internal communication tools and channels that the Project Coordinator has set up to facilitate exchange with and among project partners. Finally, the last section is focused on the Quality Assurance that details the procedures to be followed in the elaboration of all project deliverables, including the review process, needed for guaranteeing high-quality level outcomes and an estimated timeline for all of these procedures.

Overall, the document aims at defining the governance structure, which will (1) encourage all project partners to behave in accordance with the consortium mission, values, norms, and culture; and (2) establish clear authority and decision-making levels.

The present update intends to provide the latest on how the SESA project is organising delivery, responsibilities and exchange of information. It complements some paragraphs with additional information following another year of the project and includes also specification on new forms of organisation which have been adopted to improve its overall unfolding.